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6 AI tools to make life easier for accountants and bookkeepers

This week we’re looking at six AI tools that are highly effective in helping solve different challenges faced by those in the accounting and bookkeeping professions, specifically for those working with SMEs in the UK.

Xero is a top cloud-based accounting software for UK SMEs, known for its user-friendly interface and extensive features. It simplifies financial management through invoicing, expense tracking, bank reconciliation, and financial reporting while ensuring compliance with UK tax regulations.

Benefits for SMEs:

  1. Comprehensive Financial Management:

  • Invoicing and Payments: Speed up payments with Stripe and GoCardless.

  • Expense Tracking: Easily manage expenses and claims.

  • Payroll Management: Automated payroll processing and compliance.

  1. Accessibility:

  • Cloud-Based: Access accounts anywhere, ideal for mobile business management.

  • App Integrations: Connect with various business apps.

  1. Industry-Specific Solutions:

  • Tools tailored for self-employed, non-profits, and construction sectors.

  1. Support and Resources:

  • Webinars, guides, and customer support.

  1. Sensitive Information Protection:

  • Encryption and secure access protocols.


  • Starter Plan: £15/month - For sole traders and new businesses.

  • Standard Plan: £30/month - For growing small businesses.

  • Premium Plan: £42/month - For established businesses.

  • Ultimate Plan: £55/month - For advanced business needs.


Aside from cornering the market in memorable adverts, Quickbooks provides SMEs with robust accounting and financial management tools. Here's a summary:

Key Features

  1. Invoicing: Customisable templates, automated reminders, and online payment acceptance.

  2. Expense Tracking: Bank integration for expense import and categorisation, as well as receipt capture via mobile app.

  3. VAT and Tax Management: Automated VAT calculation and MTD compliance.

  4. Payroll Services: Automated payroll, HMRC compliance, employee portal for payslips and tax forms.

  5. Financial Reporting: Customisable reports, real-time insights, and cash flow tools.

  6. Multi-Currency Support: Multi-currency transactions and automatic exchange rate updates.

  7. Project Management: Profitability tracking, income, and expense allocation.

  8. Integrations: Compatibility with third-party apps (e-commerce, payment processors, CRM).

  9. Mobile App: On-the-go access to financial data, invoicing, expense tracking, and reporting.


  1. Simple Start (£12/month): For sole traders and new businesses. Includes invoicing, expense tracking, tax calculations, and basic reporting.

  2. Essentials (£22/month): For growing businesses. Adds multi-currency support, bill management, and time tracking.

  3. Plus (£32/month): This option is for established businesses and adds project profitability, inventory tracking, and advanced reporting.

QuickBooks UK offers a versatile suite for SMEs, with tiered pricing to suit varying business needs and the flexibility to scale as the business grows.


Zoho offers comprehensive business solutions for SMEs in the UK, including:

  1. Accounting and Finance:

  • Zoho Books: Manage finances, track expenses, and generate invoices.

  • Automated Banking: Automatic transaction updates and reconciliations.

  • Tax Compliance: VAT calculations and MTD compliance.

  1. Customer Relationship Management (CRM):

  • Zoho CRM: Centralized customer interactions, sales, and marketing management.

  • Sales Automation: Streamline sales workflows and lead management.

  1. Project Management:

  • Zoho Projects: Tools for planning, task management, and collaboration.

  • Gantt Charts and Reporting: Visualize timelines and generate reports.

  1. Human Resources:

  • Zoho People: Manage employee onboarding, attendance, and appraisals.

  • Payroll Integration: Integrates with payroll systems for accurate processing.

  1. Collaboration and Communication:

  • Zoho Workplace: Productivity tools like Zoho Mail, Zoho Docs, and Zoho Cliq.

  • Zoho Meeting: Platform for online meetings and webinars.

  1. Marketing Automation:

  • Zoho MarketingHub: Tools for marketing campaigns and performance analysis.

  • Email Marketing: Manage campaigns and analyse performance with Zoho Campaigns.

  1. E-commerce:

  • Zoho Commerce: Build and manage online stores, integrate payment gateways.

  1. Reporting and Analytics:

  • Zoho Analytics: Generate insights from business data with customisable dashboards.

  1. Mobile Accessibility:

  • Zoho Mobile Apps: Access services via mobile applications.


  1. Zoho Books:

  • Standard: £10/month (up to 3 users).

  • Professional: £20/month (up to 5 users).

  • Premium: £30/month (up to 10 users).

  1. Zoho CRM:

  • Standard: £12/user/month.

  • Professional: £20/user/month.

  • Enterprise: £35/user/month.

  1. Zoho Projects:

  • Free: Up to 3 users and 2 projects.

  • Premium: £4/user/month.

  • Enterprise: £9/user/month.

Zoho's robust suite offers SMEs flexible and scalable solutions to enhance operational efficiency and productivity.


Tipalti is popular among UK SMEs and has expanded its UK presence with a £100 million investment and a new London office. Its cloud-based solution is localised for the UK, streamlining accounts payable and global payments, making it ideal for high-growth businesses and SMEs aiming to automate financial operations.

Key Features for SMEs:

  1. Accounts Payable Automation: Automates supplier onboarding, invoice processing, and payment reconciliation, reducing manual errors and saving time.

  2. Global Payments: Supports payments in 190+ countries and 120 currencies, beneficial for businesses with international operations.

  3. Compliance and Risk Management: Ensures adherence to tax regulations with built-in compliance checks and tax form collection.

  4. Supplier Management: Offers automated supplier onboarding, communication tools, and self-service portals for better supplier relationships.

  5. Reporting and Analytics: Provides insights into payment data and financial reporting for better control over accounts payable operations.

Pricing: Subscription-based, tailored to the specific needs and transaction volume of each SME.

Overall, Tipalti offers UK SMEs a scalable, efficient solution for managing accounts payable, enhancing compliance, and facilitating global payments.


Kashflow is a UK-based cloud accounting software tailored for SMEs. It streamlines business accounting with features like:

  • Invoicing: Create, customise, send invoices, and track payments.

  • Expense Management: Track expenses, upload receipts, and categorise transactions.

  • Bank Reconciliation: Import and reconcile bank transactions automatically.

  • Financial Reporting: Generate reports including profit and loss, balance sheets, and cash flow forecasts.

  • VAT Management: Calculate VAT and generate returns compliant with HMRC.

  • Payroll Integration: Manage payroll by integrating with providers.

  • Mobile Access: Manage finances on-the-go.

  • Security: Data encryption and secure access protocols.

Pricing Plans for SMEs

  1. Starter Plan: £8/month (excl. VAT) - Basic invoicing and expense management.

  2. Business Plan: £16/month (excl. VAT) - Advanced features including bank reconciliation, reporting, VAT, and payroll integration.

  3. Business + Payroll Plan: £24/month (excl. VAT) - All Business Plan features plus integrated payroll.

KashFlow also offers a free trial for new users to explore its features.


 Sage is a UK-based accounting software for SMEs, offering features to enhance financial management:

  1. Ease of Use: Intuitive interface for easy navigation.

  2. Financial Management: Automates invoicing, expense tracking, and bank reconciliation.

  3. Real-Time Collaboration: Allows multiple users to work on financial data simultaneously.

  4. Financial Reporting: Provides customisable reports, profit and loss statements, balance sheets, and cash flow forecasts.

  5. VAT Management: Supports VAT calculations and filing, compliant with HMRC.

  6. Payroll Integration: Integrates with Sage's payroll solutions.

  7. Accessibility: Accessible via desktop and mobile.

  8. Security: Employs advanced encryption and secure data storage.

Pricing Plans

  1. Start Plan: £12/month (excl. VAT) - Basic accounting functionalities.

  2. Accounting Plan: £25/month (excl. VAT) - Includes all Start Plan features plus bank reconciliation and VAT management.

  3. Accounting Plus Plan: £30/month (excl. VAT) - Adds project tracking, multi-currency support, and extra user access.

  4. Payroll Add-On: Additional cost based on payroll needs.

Sage offers a free trial for new users to explore its features. The scalable pricing allows SMEs to select a plan that fits their needs and budget.

These tools leverage AI to streamline and enhance the various functions required by accountants and bookkeepers, ensuring efficiency, accuracy, and security in their operations for SMEs within the UK. Want to find out more about whether these or other AI tools could help your business? Contact the Alcea team today to book in a quick, no obligation call.

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