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AI tools for project managers

Welcome to the final blog for a little while on our Life Tools series series, we're going to take some time to plan out our next tasks and professions and will be back soon. In this blog and episode combo, we’re going to dive into the world of AI tools for project management tasks.

There’s a wide range of tools available on the market that are designed to help businesses of all sizes and across all industries manage their projects and work flows.

Our first project management tool is Ayanza. This is an AI-powered tool that helps teams achieve their objectives by connecting project objectives, projects, workflows, and notes. It offers features such as task management, project management, team management, and note-taking. Ayanza offers teams a way to improve performance and increase collaboration. One of it’s main differences is Ayanza’s focus on team health and open communications – the AI integration helps users brainstorm to share their thoughts fast and efficiently to understand the workflow required. Using simple phrases AI can help to write a custom report quickly and comprehensively too. This project manager tool is ideal for small and medium-sized businesses as it’s free for up to 5 members and 200 documents, and there are alternative paid plans for more usage.

Switch to a next-generation AI-powered project management platform that is simple yet powerful, keeping your team always aligned.


Our second tool is ProofHub it incorporates AI-driven automation features to simplify repetitive tasks. The tool automates processes such as task assignments, deadline reminders, and progress tracking through intelligent algorithms. This not only saves time but also minimises the risk of human error. The integration of AI enhances ProofHub's reporting and analytics capabilities. Users can get insights into project performance, identify bottlenecks, and make data-driven decisions. This feature is valuable for users who are looking for help with continuous improvement and strategic planning. Offers a free trial followed by two options: Both are paid annually – an Essential plan for up to 40 projects, with unlimited users with 15GB storage, or an Ultimate Control plan for unlimited projects, unlimited users with 100GB storage.


Tool three this week is Trello. Trello is a project management tool that integrates AI features that amplify user experience and decision-making. Trello's AI capabilities enhance task management, automate repetitive processes, and provide valuable insights, allowing teams to focus on creativity and innovation rather than getting bogged down by administrative tasks. Whether you're a small startup or a large enterprise, Trello's AI-driven capabilities ensure that your team stays on track, achieves milestones, and thrives in a dynamic business landscape. Offers a free package with unlimited storage of 10MB/file. A Standard Package is paid annually with the free offers plus extras up to 250MB/file. Premium and Enterprise packages are also available for larger setups.


At number four, this week is Clickup. ClickUp is a versatile and comprehensive productivity platform designed to streamline project management and collaboration. With a robust set of features, ClickUp offers intuitive task management, time tracking, and agile project management capabilities. The platform promotes effective communication through team messaging and document collaboration, ensuring seamless teamwork. Users can set and track goals, plan project roadmaps, and customize workflows to suit their specific needs. ClickUp integrates with various third-party applications, automates repetitive tasks, and provides detailed reporting and analytics for informed decision-making. Whether accessed through desktop or mobile devices, ClickUp ensures cross-platform compatibility, allowing teams to stay connected and productive. With a focus on security, role-based permissions, and a range of pricing plans, ClickUp caters to the diverse needs of teams and organizations, offering a scalable and efficient solution for project and task management.

This is a good tool for businesses of all sizes with free options for personal users plus Unlimited at $7per month per member for small teams, Business for mid-sized teams $12 per member per month and Enterprise for large teams priced on application.


Number five is Notion, our project management tool. Notion is a versatile and powerful all-in-one productivity tool that redefines the way individuals and teams collaborate, organise, and manage information. With its intuitive interface and robust features, Notion seamlessly combines note-taking, document creation, task management, and database functionalities into a single platform. Whether you're a student, professional, or part of a team, Notion adapts to your workflow, offering flexibility and customisation to suit diverse needs. Its collaborative nature fosters teamwork by enabling real-time collaboration, making it easy to share ideas, tasks, and knowledge. From project planning to personal organisation, Notion empowers users to create a personalised digital workspace that enhances productivity and creativity. Notion offers a Free option for individuals & a Free block trial for teams. Plus option is aimed at small groups to plan & get organised at $7per user, per month. Business option for companies using Notion to connect several teams and tools at $12.50 per user, per month. Then an Enterprise option for large companies with advanced controls/support to run entire organisation- price on application.

Write, plan, share.
With AI at your side.
Notion is the connected workspace where better, faster work happens.


Our sixth tool is Asana. Asana is a powerful collaboration platform designed to streamline workflows, enhance team communication, and boost overall productivity. With its intuitive interface, Asana empowers teams to organize tasks, set priorities, and track progress in real time. The platform fosters clear communication through features like comments, attachments, and project timelines, ensuring that everyone stays on the same page. Asana caters to a wide range of industries, providing a flexible and customizable solution for teams of all sizes. For startups, established enterprises, or remote teams, Asana is your go-to tool for transforming ideas into action and achieving project success and efficiency. Free option for individuals & small teams. A Starter option for growing teams at £9.49 per user per month. Advanced for larger companies with more options £20.99 per user, per month. Plus an Enterprise option for large organisations.


In our seventh slot this week is Wrike. Wrike, a cutting-edge project management and collaboration platform revolutionising the way teams work together. Wrike stands out as a comprehensive solution, offering robust features such as task management, dynamic Gantt charts, and real-time collaboration to drive project success. With its user-friendly interface and customisable workflows, Wrike adapts to the unique needs of diverse teams across various industries. The platform facilitates transparent communication, fosters collaboration, and enables seamless coordination among team members. From planning and organizing to tracking progress, Wrike empowers teams to achieve their goals efficiently. Wrike offers a Free option for teams getting started, then a Team option for up to 25 users at $9.80 per user per month, which provides a free trial. A Business option for up to 200 users at $24.80 per user per month, which also offers a free trial. Plus, Enterprise and Pinnacle options are available for larger organisations.


Eight this week is Basecamp. Basecamp is a robust project management and collaboration platform designed to streamline and enhance team productivity. Basecamp stands out for its intuitive interface, user-friendly features, and comprehensive toolkit that enables teams to effectively organize tasks, communicate seamlessly, and easily achieve project milestones. With centralized communication threads, file-sharing capabilities, and integrated scheduling tools, Basecamp serves as a virtual hub where teams can collaborate, coordinate, and stay on top of their projects effortlessly. Whether you're a small startup or a large enterprise, Basecamp's versatility caters to a wide range of organizational needs, fostering a collaborative environment that empowers teams to excel. Basecamp offers two pricing options, both of which are offered a free 30-day trial. Basecamp – ideal for freelancers, startups, and smaller teams $15 per user/per month. Pro Unlimited for growing businesses and larger groups. $299 per month, one fixed price.

Basecamp’s the project management platform that helps small teams move faster and make more progress than they ever thought possible.

Our penultimate tool this week is Teamwork. Teamwork in a sea of project management tools, Teamwork stands out as a beacon of innovation, offering a unique and comprehensive solution that sets it apart from the rest. What distinguishes Teamwork is its unwavering commitment to empowering teams with an all-encompassing suite of seamlessly integrated features to streamline workflows and enhance communication. Teamwork goes beyond the ordinary, from task management to time tracking and document sharing to milestone tracking, providing a dynamic and flexible platform that adapts to your team's specific needs. Forget the one-size-fits-all approach – Teamwork is tailored to foster collaboration, boost efficiency, and elevate project success to unprecedented heights. Teamwork offers a Free option for small teams and startups with up to 5 users. Deliver is $9.99 per user/per month with a minimum 3 users. Grow $19.99 per user/per month with a minimum of 5 users. Plus a Scale option for larger organisations.

Our tenth and final tool this week is Monday., a dynamic work operating system that redefines collaboration and project management. In a digital landscape where efficiency and teamwork are paramount, stands out for its intuitive design and versatile functionality. Similar to other platforms, facilitates seamless communication, task tracking, and project organization. However, what sets it apart is its user-friendly interface, customizable workflows, and adaptability to various team structures and industries. Whether you're a small startup or a large enterprise, provides a robust platform that streamlines processes, fosters collaboration, and empowers teams to achieve their goals efficiently. Monday offers a free version plus other options, starting at £22 per month in the UK.


So there you have it: 10 top AI tools to help manage projects. Project management tools are available for a range of business sizes, from collaboration to streamlining working processes. As always, with AI tools, it’s important to do your research and make sure that not only the tool’s tech offers what you want but also the ethics and values of the company fit with your own business values. As is always the case we've researched these tools, but haven't necessarily used all of them ourselves so it's important you do your research too and work out which, if any, are right for you.


As always, the show notes contain all the links to the tools mentioned in this episode, and there’s a blog post on If you have any comments or questions, feel free to get in touch. Thanks for reading.

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